Vehicle Use


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Whitman College
Rental Fleet Rates Policy

Effective July 1, 2022, the following Rental Fleet rates will be charged to the budget number provided.

*Vehicles are charged by how many days they are used.  We do not charge hourly or by mileage. For example, If you pick up the vehicle on Friday afternoon for Saturday use there would be a 1-day Vehicle charge. Make notes of vehicle use in the comments section.

Vehicle/Trailer Rental Rates

 Total occupancy, incl driverRate
per day of use*
Total Type available in Fleet
Turtle Top Van
Cargo Trailer0$151
Handicap Accessible Van
4 + wheelchair$851
Avalon (Cabinet-use-only vehicle)5$851


Additional Fees may include:

Fee TypeRate

If the returned vehicle needs fuel. 

*This is fluctuating.  If it is important for your budget, please plan on filling the vehicle prior to returning.
Cleaning fee if vehicle returned in unsatisfactory condition.$26/hour
Mechanical fee if the vehicle is returned faulty due to user.$52/hour
If cancel reservation with less than 2-day notice and unable to re-rent vehicle.$50
Inspection Fee if the vehicle did not go on the scheduled trip but left the Facility parking lot.$25

Damage Fee

Each department, club, or student group will be responsible for up to one-half of the deductible if the vehicle is damaged while in your care. This includes damage to the interior and exterior of the vehicle. Collision Deductible: $2,500; Comprehensive Deductible: $1,000.
½ Deductible
Damage processing fee$75.00

If paperwork is incomplete:

  • Travel sheet ending odometer not listed
  • Driver name not provided within 2 business days of departure
$10 per incident
Animals are not allowed in vehicles.  If there is any evidence of animal hair in the vehicle, we will take the vehicle to have the interior professionally cleaned. Cost of professional cleaning.

Whitman College Rental Fleet Services is located at Facilities Services, 804 Penrose Ave (across the street from the Organic Garden).