Whitman College
Rental Fleet Rates Policy
Effective July 1, 2022, the following Rental Fleet rates will be charged to the budget number provided.
*Vehicles are charged by how many days they are used. We do not charge hourly or by mileage. For example, If you pick up the vehicle on Friday afternoon for Saturday use there would be a 1-day Vehicle charge. Make notes of vehicle use in the comments section.
Vehicle/Trailer Rental Rates
| Total occupancy, incl driver | Rate per day of use* | Total Type available in Fleet | |
Turtle Top Van | 14 | $125 | 7 |
Suburban | 8 | $110 | 2 |
| Cargo Trailer | 0 | $15 | 1 |
Handicap Accessible Van | 4 + wheelchair | $85 | 1 |
| Avalon (Cabinet-use-only vehicle) | 5 | $85 | 1 |
Additional Fees may include:
| Fee Type | Rate |
If the returned vehicle needs fuel. *This is fluctuating. If it is important for your budget, please plan on filling the vehicle prior to returning. | $6.50/gallon* |
| Cleaning fee if vehicle returned in unsatisfactory condition. | $26/hour |
| Mechanical fee if the vehicle is returned faulty due to user. | $52/hour |
| If cancel reservation with less than 2-day notice and unable to re-rent vehicle. | $50 |
| Inspection Fee if the vehicle did not go on the scheduled trip but left the Facility parking lot. | $25 |
Damage Fee Each department, club, or student group will be responsible for up to one-half of the deductible if the vehicle is damaged while in your care. This includes damage to the interior and exterior of the vehicle. Collision Deductible: $2,500; Comprehensive Deductible: $1,000. | ½ Deductible |
| Damage processing fee | $75.00 |
If paperwork is incomplete:
| $10 per incident |
| Animals are not allowed in vehicles. If there is any evidence of animal hair in the vehicle, we will take the vehicle to have the interior professionally cleaned. | Cost of professional cleaning. |
